2023 Police Vetting Request & Consent Form

Greetings,

The NZ Police Vetting Service has made changes to the Request & Consent Form and the agency’s secure online portal to ensure that they receive the necessary information required to process each vetting request as accurately and efficiently as possible.

This means from 27 September 2023 you will see changes to:

The 2023 CPNZ Vetting Request & Consent FormThis has been updated to reflect the new questions in the portal.
Most of the questions are the same as in the previous vetting document except the questions are asked in a different way.  Other minor changes have been made, including to Section 3 – Consent to release information.

Please discard all copies of the old Vetting Request & Consent form


How to complete the new Request & Consent form:

For the benefit of CPNZ patrols, many of the common questions pertaining to a volunteer patroller have already been answered.  The remaining questions (and answers) will depend on the applicant you are submitting for vetting.

For the best experience, we recommend you download the form and re-open the document using the free Adobe Acrobat PDF reader that allows you to embed your signature (using the “sign” feature).

Please follow the instructions below to guide you in completing the new questions appropriately.

Section 1 (CPNZ Authorised Vetting Person or PLO to complete & sign)

  • 1.1   Ignore – already answered
  • 1.2   Enter the applicant’s full legal name as written on their IDs (First name, Middle names, Last name etc)
  • 1.3   Ignore – already answered
  • 1.4   Ignore – already answered
  • 1.5   Ignore – already answered
  • 1.6   Ignore – already answered
  • 1.7   Ignore – already answered
  • 1.8   Ignore – as we answered “No” to the previous question, this question will be ignored (i.e. do not answer).
  • 1.9   If CPNZ has previously vetted this applicant before, your answer will be ‘Yes’.  If the applicant has never been vetted by CPNZ, your answer will be ‘No’.
  • 1.10  If you are revetting an existing patroller again, your answer will be ‘Yes’.  If you answered ‘No’ to the previous question, then ignore this question completely.
  • 1.11  Enter the name of your Community Patrol (not the applicant’s current job)
  • 1.12  Applicants must supply 2 types of ID to be verified by someone with authority, as recognised by CPNZ:
    • Primary ID (mandatory) – take a copy of their primary ID, then tick this box
    • Secondary ID (mandatory) – take a copy of their secondary ID, then tick this box
    • One form of ID is photographic (mandatory) – one or more IDs must have a photograph.  Tick this box to confirm.
  • For legal reasons, only your patrol’s Authorised Vetting Person (CPNZ must have this person on record) shall enter their name, sign & date Section 1.  If your AVP is not available, your PLO is authorised to sign this section on their behalf.
  • insertion of an e-signature (i.e. Electronic Signature – embedding a photo of your handwritten signature) is allowed.  If the authorised vetting person embeds an image of their signature, they must tick the Electronic Signature box.

Section 2  (Applicant to Complete)

  • 2.1   Applicant must complete all fields marked with an asterisk (*)
  • 2.2   Applicant to complete this section if they have been known by any previous names (e.g. maiden name), or legally changed their name.
  • 2.3   Applicant must supply a permanent residential address (mandatory).

Section 3  (Applicant to Complete & sign)

  • 3.1   Applicant must read the new Consent to Release Information, enter their name, sign & date Section 3.
      • this is the critical section requiring consent from the applicant. 
    • insertion of an e-signature (i.e. Electronic Signature – embedding a photo of your handwritten signature) is allowed.  If the applicant embeds an image of their signature, they must tick the Electronic Signature box.

Section 4  (Optional): only if they have lived in Australia for more than 3 months

  • Applicant must complete all fields marked with an asterisk (*)
  • Applicant must read:  General information for an Australian National Police History check
  • Applicant must read the Consent to Disclosure (for Australian National Police History check).
  • Applicant’s Authorisation:
    • must tick the box indicating they have read and understood the information and agree to consent.
    • applicant must sign & date the bottom of Section 4.
    • insertion of an e-signature (i.e. Electronic Signature – embedding a photo of your handwritten signature) is allowed.  If used, the applicant shall tick the Signed in Electronic Form box.

The following link will open the new 2023 Request & Consent form allowing you to enter data into the fillable fields (from your computer).  Once you have entered the necessary information, click the download button to save the document on your device for emailing (or printing).

2023 CPNZ Vetting Request & Consent form

PS:  as with all new things, there may be teething problems.  These will be addressed as we encounter them.

Emailing vetting documents to CPNZ Database

 

To help our database team locate your applicant’s documentation, please ensure to follow the steps below:

 

  1. send only 1 x vetting application per email
  2. label the email subject heading as:  [Applicant’s name] – Vetting; e.g. Donald Brown – Vetting
  3. for each application, please attach:  i)  signed/dated vetting forms;   ii)  Copies of 2 x verified IDs 
  4. email these to:   database@cpnz.org.nz, from your Patrol’s authenticated CPNZ email (or Police domain) address.  DO NOT send privacy content from any other unauthorised email address.

Please also ensure you email us the following legal documents:

  1. Code of Conduct
  2. Confidentiality Agreement

To download the latest ID card application form, please click this link:  CPNZ ID Card Application

For our new instructions on taking an ID photo, please click this link:  How to take an ID photo